Which shortcut key inserts a page break in an MS Word document?

The correct answer is B, 11. A new blank document in Microsoft Word 2016 opens in the Calibri font at a size of 11 points, and the same pair of defaults is used from Word 2007 through Word 2019. The setting can be seen in the Font group of the Home tab the moment a new document is created, and it can be altered for every future document through the Font dialog box by choosing the font and the size and then clicking Set As Default.

Option A, 10 points, is not the default of any Word version in common use. Option C, 12 points, is the size many offices and universities insist on for a printed report, and it was the default size of the older Times New Roman default in Word 2003, which is why it is the favourite distractor here. Option D, 14 points, is a heading size a user applies by hand and is never the default body size.

The correct answer is C, .docx. From Word 2007 onwards a document is saved by default in the Office Open XML format, whose extension is .docx. The format stores the document as compressed XML parts, which makes the file smaller and easier for a damaged file to be recovered from than the older binary format.

Option A, .doc, was the default extension up to Word 2003 and is still offered in the Save As list for users who must share a file with a very old version, but it is no longer the default. Option B, .txt, is a plain text file that keeps no formatting at all, no fonts, no tables and no pictures, so Word only produces it when the user asks for it. Option D, .dotx, is the extension of a Word template, the ready made pattern from which new documents are created, and not of an ordinary document.

The correct answer is D, Mailings. The Mailings tab holds Start Mail Merge, Select Recipients, Insert Merge Field, Preview Results and Finish and Merge, along with the Envelopes and Labels commands. A mail merge joins a main document, which carries the matter common to everyone, with a data source, which carries the list of names and addresses, and prints one personalised copy for each record.

Option A, the Insert tab, is used for pages, tables, pictures, links, headers, footers and symbols. Option B, the References tab, is used for a table of contents, footnotes, endnotes, captions, citations and an index. Option C, the Review tab, is used for the spelling and grammar check, the thesaurus, word count, comments and track changes. None of these three contains the merge commands.

The correct answer is A, Ctrl + J. Justified alignment stretches the spaces between the words of every full line so that the text touches both the left and the right margin and the paragraph looks like a rectangle. It is the alignment used in newspapers and in printed books, and the same command is available in the Paragraph group of the Home tab.

Option B, Ctrl + E, centres the paragraph, placing each line in the middle of the line width and leaving both margins ragged. Option C, Ctrl + L, aligns the paragraph to the left margin, which is the setting a new paragraph starts with. Option D, Ctrl + R, aligns the paragraph to the right margin, the alignment normally used for a date or an address block. Only justification straightens both margins at once.

The correct answer is B, F7. Pressing F7 opens the spelling and grammar checker, which moves through the document word by word, marks a word it does not find in its dictionary and offers a list of suggestions, with the choice of ignoring the word once, ignoring it everywhere or adding it to the dictionary. The same command sits in the Proofing group of the Review tab, and Shift+F7 opens the thesaurus instead.

Option A, F5, opens the Find and Replace dialog box at its Go To tab, which jumps to a page, section or line number. Option C, F9, updates a selected field, such as a page number or a table of contents entry. Option D, F12, opens the Save As dialog box, where the file name, the folder and the file format are chosen before saving.